Electronic Signature
Resources
Alternatives
Best QuickSign alternatives for expense reporting forms

Best QuickSign alternatives for expense reporting forms

signNow regularly wins awards for ease of use and setup

Introduction to QuickSign

QuickSign is a basic electronic signature tool that provides simple signing and an audit trail for executed documents. For teams managing expense reporting forms, QuickSign often serves as an entry-level option, but its limited field automation, lack of API connectivity, and sparse template capabilities can slow high-volume finance workflows seeking automated data capture and integrations with accounting systems.

Why teams search for QuickSign alternatives

Finance teams seeking faster approvals and tighter integrations often outgrow QuickSign because it lacks advanced field logic, reusable templates, and developer APIs that automate expense data capture and downstream posting.

Key challenges with QuickSign

Missing advanced fillable fields and conditional logic adds manual data entry for expense line items and approvals.
No API or native connectors limit integration with ERPs and expense management tools, increasing reconciliation overhead.
Absence of reusable templates and merge capabilities forces repeated setup for recurring expense report formats.
Limited mobile and team collaboration features raise document turnaround times for approvers on the go.

How signNow compares to QuickSign

signNow positions itself as a secure, compliant, and cost-effective eSignature platform with richer automation and integrations than QuickSign.

Advanced form fields, calculated fields, and conditional logic reduce manual entry for expense forms.
Bulk send and template libraries speed mass distribution of standardized expense report forms.
API and native integrations enable direct syncing to accounting and HR systems.

Best-fit user profiles

Small Finance Team

Small accounting teams benefit from a low-cost eSignature solution with reusable templates and bulk send. A vendor with mobile signing and basic integrations helps close expense reports faster while minimizing manual reconciliation efforts across cloud storage and bookkeeping tools.

Enterprise Accounting

Enterprises need robust API access, SSO, SOC2 compliance, and advanced field automation to map expense data directly into ERPs. Vendors offering granular role-based access and audit trails reduce compliance risk and speed month-end close.

Join over 28 million airSlate SignNow users!

Start free trial Request a demo

Security and compliance considerations for QuickSign

Audit Trail: Tamper-evident audit trail present

eIDAS Support: eIDAS signatures supported

Two-factor Auth: Two-factor signer authentication

HIPAA: No HIPAA compliance

SOC2: No SOC/SOC2 attestations

API Security: No API access available

Examples: expense reporting scenarios

Expense reporting needs vary by team size and compliance requirements; alternatives to QuickSign can close specific gaps.

Case Study 1

A mid-size finance team needs automated expense form fields and data export to the ERP

Conditional fields for mileage and per-diem
Reduces manual reconciliation and errors

Resulting in faster approvals and cleaner general ledger entries

Case Study 2

A enterprise accounting group requires SSO, SOC2 compliance, and API-driven ingestion of signed expense packs

Bulk sending of monthly expense templates
Centralized audit and role-based access controls

Leading to auditable workflows and reduced audit preparation time

How to replace QuickSign for expense workflows

A phased migration reduces disruption and preserves auditability for expense reports.

01

Assess: Inventory expense templates and integration points
02

Pilot: Run a small group through new templates
03

Integrate: Connect API or native connectors to ERP
04

Rollout: Migrate users and archive old records

Integration and tracking workflow

Effective replacements provide clear integration steps and live document status tracking to keep expense approvals moving.

Connect: Link cloud storage or ERP
Map: Auto-fill expense fields via templates
Track: Real-time status and audit logs
Sync: Push signed data to accounting

Signing experience and developer tools

Signing speed and embedding options matter when staff submit expense forms from mobile devices or via an internal portal.

Recipient experience

No-account signing and clear prompts reduce signer friction and abandonment on expense reports.

Mobile signing

Native mobile apps and responsive web signing allow approvers to sign receipts from smartphones quickly.

Embedded flows

Embed signing into expense portals to keep users inside core workflows and improve completion rates.

Developer API

Robust REST APIs and SDKs enable automated field population and direct posting of expense data to ERPs.

eSignature that scales with your workflow

Start free trial Request a demo

Best practices when replacing QuickSign

Follow these practices to minimize errors and maintain compliance when moving expense reporting away from QuickSign.

Standardize templates first

Create canonical expense report templates to reduce variations and ensure consistent field mapping across teams and systems.

Enable field validation

Use field validation for amounts and date formats to prevent incorrect submissions and speed reconciliation.

Automate approvals

Set conditional routing so managers receive only relevant approvals and avoid routing bottlenecks.

Log everything centrally

Maintain a single audit repository for signed expense documents and related metadata to simplify audits.

Document management and templates

Robust template and document lifecycle features are essential for recurring expense reporting processes that demand consistency and compliance.

Templates

Reusable templates allow finance teams to distribute standardized expense forms with pre-set fields and logic.

Document groups

Grouping related expense documents keeps receipts, approvals, and spreadsheets organized in one place.

Merging

Merge receipts and signed approvals into a single PDF for archival and audit readiness.

Search

Full-text search and metadata filters speed retrieval of past expense submissions and attachments.

Retention

Document expiration and retention settings help enforce recordkeeping policies for financial audits.

Access control

Role-based permissions limit who can view, edit, or reassign expense reports.

Scaling workflow automation

Automate repetitive expense tasks to reduce touchpoints and accelerate approvals.

01

Bulk send:

Distribute monthly expense templates quickly

02

Conditional fields:

Show fields based on expense type

03

Calculated fields:

Auto-compute totals and taxes

04

Auto-reminders:

Send follow-ups to pending approvers

05

Merge receipts:

Combine attachments into one file

06

Auto-export:

Push signed data to ERP

FAQs: Choosing the right QuickSign alternative

Frequently asked questions focus on integration, compliance, automation, and costs when replacing QuickSign for expense reporting.

How do I move existing QuickSign templates?
Export documents from QuickSign, recreate them in the new platform using reusable templates, and leverage field-import or automatic field detection when available to preserve layout and reduce manual setup.
Which alternatives support bulk expense distribution?
Platforms such as signNow, DocuSign, and eSign Genie offer bulk sending capabilities that let finance teams distribute standardized expense templates to many employees or departments at once.
What about legal validity of signatures?
Most replacements, including signNow, DocuSign, and HelloSign, provide ESIGN/UETA and audit trails; regional standards like eIDAS are supported by vendors that list eIDAS capability for cross-border enforceability.
Can I collect payments or reimbursements during signing?
Some vendors support payment collection in forms; signNow and eSign Genie list payment collection features to handle fees or reimbursements during the signature flow.
How do I integrate signed expense data with my ERP?
Choose a vendor with an API or native connector to your ERP; use field mapping and automated exports to post signed expense data directly into accounting ledgers.
Which vendors ensure HIPAA or enterprise compliance?
If you require HIPAA or SOC2, look for vendors that explicitly list HIPAA compliance or SOC/SOC2 attestations; signNow reports HIPAA and SOC2 capabilities while QuickSign does not.

Legal validity and platform requirements

Ensure your replacement meets legal and audit requirements for signed expense records, including tamper-evident audit trails and accepted signature standards.

eSign laws: ESIGN and UETA
European standard: eIDAS where applicable
Audit evidence: Tamper-evident logs

Verify vendor certificates, data residency options, and available compliance assist features to ensure signed expense documents remain admissible and auditable during financial reviews and external audits.

Over 150,000 organizations use signNow

Typical workflow settings for expense forms

Common configuration choices simplify expense form automation and preserve compliance when moving off QuickSign.

Feature	Value
Reminder Frequency	48 hours
Signing Order	Custom
Authentication	2FA
Expiration	30 days

Quick comparison table

A concise feature comparison to evaluate core capabilities relevant to expense reporting across selected vendors.

Criteria	signNow	DocuSign	HelloSign	eSign Genie
Fillable fields
Bulk send
API access
Mobile apps	ios/android	ios/android	web/mobile	ios/android

Top QuickSign Alternatives

signNow

★4.7/5 (G2)

Capabilities

Advanced fillable fields
Bulk send support
Payment collection

Cost Structure

Free trial available
Business plan $15
Enterprise custom pricing

Integration & Support

Salesforce and G Suite
API and SDK available
Live chat on paid plans

eSign Genie

★4.3/5 (G2)

Capabilities

Fillable fields
Bulk send
Collect payments

Cost Structure

Affordable per-user pricing
Free trial available
Volume discounts possible

Integration & Support

Google Drive and Dropbox
API integration available
Mobile apps iOS/Android

PDCFlow

★4.0/5 (G2)

Capabilities

Basic fillable fields
Payment collection
Signing links

Cost Structure

Simple licensing
No bulk sending fees
Support included

Integration & Support

Signing links support
Email sending workflows
Limited integrations

HelloSign

★4.5/5 (G2)

Capabilities

Fillable fields
Multiple signers
Merge and pre-fill

Cost Structure

$15 basic plan
$25 business plan
Custom enterprise pricing

Integration & Support

Out-of-the-box integrations
SSO available
API and SDK

Signaturit

★4.1/5 (G2)

Capabilities

API and eIDAS support
Qualified eSignature (QES)
Salesforce connector

Cost Structure

Pay-as-you-go options
Volume licensing available
Enterprise quotes

Integration & Support

API-first approach
Google Drive connector
Limited templates

Smartwaiver

★3.9/5 (G2)

Capabilities

Kiosk mode for waivers
Offline signing available
Audit trail included

Cost Structure

Subscription plans
Payment collection limited
Integrations limited

Integration & Support

Two integrations available
Export via integrations
Knowledge base support

Concord

★4.0/5 (G2)

Capabilities

Fillable fields and templates
Multiple signers supported
Salesforce integration

Cost Structure

Free tier available
Paid plans scale by users
Enterprise pricing on request

Integration & Support

Dropbox and Google Drive
SSO/SAML support
API access available

Zoho Sign

★4.2/5 (G2)

Capabilities

Audit trail and branding
In-person signing
Mobile apps iOS/Android

Cost Structure

Basic plan $10
Team plans available
Enterprise options

Integration & Support

Zoho ecosystem integration
Reminders and notifications
API access

DocuSign

★4.6/5 (G2)

Capabilities

Advanced templates
Bulk sending
Wide enterprise features

Cost Structure

Business Pro $40/user
Custom enterprise pricing
Add-on fees possible

Integration & Support

Native CRM connectors
Extensive developer tools
24/7 support options

FormSwift

★3.8/5 (G2)

Capabilities

API access
Audit trail
Library of 500+ forms

Cost Structure

Business plan $39.99
Individual subscriptions
Limited integrations

Integration & Support

API available
Document sharing support
Knowledge base resources

QuickSign

★3.2/5 (G2)

Capabilities

Basic eSign only
Audit trail present
eIDAS and 2FA support

Cost Structure

Limited pricing transparency
Custom quotes likely
Small feature set

Integration & Support

Limited integrations
No API support
Basic vendor support

Sureh Balasubramanian,

CEO at LiveHive

«I was closing another deal and had an outstanding quote already sent through DocuSign (I was trialing them) before we got connected. Sales VP was ready to sign the quote but was having trouble signing via DocuSign from his United WiFi — he was on a plane to Boston and would have been too late if I had to wait till he landed. I resent it to him via signNow and Voila! I had my signed contract in 30 mins! Great job signNow!»

Kodi-Marie Evans,

Director of NetSuite Operations at Xerox

«signNow provides us with the flexibility needed to get the right signatures on the right documents, in the right formats, based on our integration with NetSuite. This flexibility assists us with reducing our turnaround time on signatures so that we can get to the business of doing business. signNow is an amazing company with first-rate customer service.»

Jake Schroeder,

Vice President at The Benefits Store

«We found signNow to be better priced and exactly the solution we needed. signNow has significantly lowered our enrollment completion process by a day or two depending on the member.»

Dionte' Bryant,

Software Development Engineer

«The signature has become extremely simple to create. Customer care is additionally quite simple and also incorporating fields is super easy. We put it to use for all sorts of contracts. Custom contracts can be simple to operate, but we primarily work with them to send out the very same agreement template to almost all the clients of ours.»