Electronic Signature
Resources
Alternatives
Certify alternatives for organizations and major declaration forms

Certify alternatives for organizations and major declaration forms

signNow regularly wins awards for ease of use and setup

Introduction to Certify

Certify is an electronic signature and declaration workflow tool often used for basic form signing and mobile-first collection of declarations; organizations evaluate it for simple signing, offline mobile capture, and limited document sharing. Its feature set targets lightweight use cases rather than full agreement lifecycle automation, so teams requiring API-driven automation, extensive template libraries, advanced field logic, or enterprise compliance features commonly seek alternatives that scale with complex workflows and integration needs.

The Evolution of eSignatures: Moving Beyond Certify

Organizations move beyond single-purpose signing tools like Certify when they need richer automation, predictable pricing, stronger compliance certifications, or deeper integrations that connect signing to CRMs, document generation, and backend systems.

Why Teams Look for Certify Alternatives

Limited template and library support makes repetitive document generation manual and time consuming for teams.
Sparse advanced field logic forces workaround workflows when conditional fields or calculated values are required.
Narrow integration surface restricts automated data flows to cloud storage and business systems.
Minimal audit and enterprise compliance options complicate regulated use cases and vendor due diligence.

How signNow compares to Certify

signNow positions itself as an eSignature platform with broader automation, template libraries, and enterprise-grade controls than Certify.

Advanced field types and conditional logic outpace Certify's basic editor.
Robust API and native integrations enable system-to-system automation at volume.
Stronger compliance options and audit trails suit regulated workflows.

signNow is often selected by teams needing an upgrade from lightweight signing tools to an integrated agreement platform.

Security and Compliance Overview for Certify

Data encryption: At-rest and in-transit

Audit trail: Limited or none

HIPAA support: Not available

SSO support: Not available

Hosted options: Cloud-only

Compliance notes: Basic protections only

Join over 28 million airSlate SignNow users!

Start free trial Request a demo

Certify Signing Experience and Interface Efficiency

Certify delivers a straightforward signing flow focused on mobile capture and offline signing, which is effective for single-purpose declaration forms but offers limited in-editor automation for complex documents.

Recipient flow

Mobile-first signing with offline mode and simple invite workflows; recipients can sign without heavy onboarding but with limited customization and no advanced signer authentication.

Preparation speed

Basic editor with around nine editable fields available; preparing documents is quick for simple forms but slows for multi-role or conditional documents due to missing automation.

Usability

Designed for low-complexity use cases, the interface reduces friction for uncomplicated declarations but lacks power-user features such as field import or advanced templates.

Accessibility

Supports iOS and Android mobile signing with offline capabilities, offering good field capture in disconnected environments but not extensive tablet kiosk features.

Document Management and Templates in Certify

Document lifecycle functionality in Certify centers on simple sharing and basic mobile storage rather than enterprise document orchestration.

Library features

No dedicated document library or reusable templates; users must re-upload or recreate common forms, increasing repetitive work.

Document sharing

Supports document sharing among small teams but lacks granular permission controls and advanced document grouping capabilities.

Merging documents

No native documents merge feature, requiring external PDF tooling for multi-file agreements.

Expiration controls

Missing expiration and automated archival settings for executed documents, which complicates retention policies.

Reminders and notifications

Basic reminder support exists, but advanced notification customization is limited.

Templates and automation

Templates are not available; automation must be handled externally or via manual processes.

Integration with Certify and Business Tools

Certify offers a minimal integration surface suitable for lightweight workflows but lacks broad native connectors for CRMs and ERP systems.

API access: Available for basic connectivity
Cloud export: No automatic export to common clouds
Third-party links: Limited or custom integrations required
Sync reliability: Manual or intermittent data syncs

Legal Validity and Platform Requirements for Certify

Certify supports basic eSignature collection workflows that are generally compatible with standard legal frameworks, but it lacks several enterprise-grade evidentiary features expected for regulated transactions.

ESIGN / UETA: Supported generally
Audit trail: Limited detail
eIDAS / QES: Not supported

For organizations that require court-admissible, tamper-evident audit trails, multi-factor signer authentication, or eIDAS-level qualified signatures, Certify's baseline compliance coverage may be insufficient and a platform with explicit compliance certifications and richer recordkeeping should be considered.

Workflow Automation and Bulk Sending in Certify

Scaling signing operations with Certify relies mostly on manual batch processes rather than built-in enterprise bulk-sending and conditional routing features.

01

Upload:

Add source documents to send

02

Define recipients:

Add signers manually

03

Send invites:

Send individual or small batch invites

04

Track status:

Check basic completion statuses

05

Collect signatures:

Support offline mobile capture

06

Archive:

Store executed copies manually

eSignature that scales with your workflow

Start free trial Request a demo

Mobile Accessibility and Signing on Certify

Certify supports mobile-driven signing and offline capture, which suits field teams collecting declaration forms away from network connectivity.

01

Mobile apps: iOS and Android available
02

Offline mode: Offline signing supported
03

Kiosk usage: No kiosk mode beyond basic mobile capture
04

Device trust: Limited device-level authentication

Support and Customer Experience around Certify

Support resources for Certify are focused on basic onboarding and troubleshooting rather than dedicated enterprise success management or 24/7 premium support tiers.

Onboarding guidance and documentation

Provide step-by-step admin documentation and short training sessions for form authors to reduce reliance on vendor support and speed up adoption when switching from manual processes.

Support escalation paths

Define internal escalation to a technical contact since vendor-level escalations are limited; maintain a contingency plan for urgent production issues.

Local admin training

Train power users to build and reuse common document patterns externally, as built-in template engines are absent, requiring organizational knowledge sharing.

Change management

Communicate limitations clearly to signers and stakeholders to avoid expectation gaps around automation and compliance capabilities.

Is Certify Right for Your Use Case?

Many organizations evaluate Certify for highly mobile or single-purpose declaration collection where connectivity is intermittent.

Field Inspection Teams

Certify excels at offline mobile capture and quick signature collection

offline signing support
low friction for single signatures

Resulting in faster on-site form completion and minimal training overhead for field staff

Low-volume Declarations

Small offices use Certify for occasional one-off declaration forms

basic sharing and reminders
limited automation reduces configuration time

Ensures a simple, low-cost method for occasional signed declarations

Best-Fit Alternatives Based on Workflow

Small Field Teams

Teams that need offline mobile capture and fast signer turnarounds will find Certify useful for low-complexity tasks, but might upgrade to signNow for reusable templates, bulk send, and stronger audit trails when volume grows.

Regulated Enterprises

Organizations requiring HIPAA, SOC2, or advanced identity verification should consider alternatives with explicit compliance and integration support rather than Certify's basic feature set.

Quick Comparison Table

The table below compares key capabilities across a selection of vendors, starting with signNow and Certify followed by commonly evaluated alternatives.

Criteria	signNow	Certify	DocuSign	SignRequest	SignEasy	Signable
API integration
Mobile apps	ios/android	ios/android	ios/android	mobile web	ios/android	ios
Bulk send
Templates	unlimited		unlimited

Over 150,000 organizations use signNow

Certify Pricing Snapshot vs Alternatives

Pricing models vary by vendor; where explicit plan prices are available in product materials they are listed below. Missing values indicate vendor quoting or variable pricing.

	$15	Contact sales	$40 per user	Free tier	Contact sales
Business plan (monthly)	Contact sales	Contact sales	Business Pro $40	Business Premium $15	Contact sales
Enterprise option	Custom quotes	Custom quotes	Custom quotes	Custom quotes	Custom quotes
Bulk sending included	Yes	No	Yes	Yes	No
Template availability	Unlimited	No	Unlimited	Yes	Yes

FAQs: Choosing the Right Certify Alternative

Common buyer questions about moving from Certify to a more capable eSignature platform and how to evaluate trade-offs between cost, compliance, and automation.

How do I replace Certify without disrupting field signing?
Plan a phased rollout where you mirror existing Certify forms as templates in the new platform, validate mobile offline capture for field users, and run parallel submissions for a short transition period to minimize operational disruption.
Which alternative offers the strongest compliance for healthcare?
signNow and several enterprise-focused vendors provide HIPAA-capable configurations and SOC2 controls; evaluate available business associate agreements and documented compliance assistance when choosing for healthcare workflows.
Can I retain existing Certify data when switching vendors?
Most platforms allow document export and import, but review data formats and retention policies; automate export from Certify and import into the new vendor to preserve signed records and metadata.
Is bulk sending supported as standard?
Many alternatives include bulk send on business or premium tiers; verify whether recipient personalization and audit mapping are included or gated behind higher plans.
What should I check about mobile offline signing?
Confirm the new vendor's offline sync behavior, secure local storage, and re-synchronization policy to ensure field signatures collected offline remain cryptographically tamper-evident.
How do I compare API maturity across vendors?
Review API documentation for REST endpoints, authentication methods, SDK availability, rate limits, and real-world examples; test the sandbox to confirm required automation is achievable.

Recommended Workflow Configuration When Migrating from Certify

Standard workflow settings to replicate common Certify behaviors while enabling advanced features during migration.

Setting Name	Configuration
Reminder Frequency	48 hours
Expiration Policy	30 days
Authentication Method	SMS code
Bulk send batch size	200
Default signer order	Sequential

Top Certify Alternatives — Individual Reviews

signNow

★4.7/5 (G2)

Capabilities

Advanced field logic
Bulk send capability
Rich API and integrations

Cost Structure

Business plan $15
Enterprise quotes available
Payments on enterprise plan

Support & Compliance

24/7 paid support
SOC2 hosting options
HIPAA assistance available

Certify

★3.8/5 (G2)

Capabilities

API integration
Offline mobile signing
Document sharing only

Cost Structure

Contact sales
No published starter price
Per-usage billing possible

Support & Compliance

Basic support
No HIPAA support
Limited audit trail

DocuSign

★4.5/5 (G2)

Capabilities

Enterprise integrations
Bulk send options
Comprehensive templates

Cost Structure

Business Pro $40
Enterprise quotes
Add-ons cost extra

Support & Compliance

HIPAA and Part 11 options
Global compliance coverage
Dedicated enterprise support

RightSignature

★4.2/5 (G2)

Capabilities

Multiple signers
Bulk invites
In-person signing

Cost Structure

Basic $60
Business $99
Cloud export available

Support & Compliance

Standard support
Audit trail available
Basic security controls

Smartwaiver

★4.0/5 (G2)

Capabilities

Kiosk mode
Audit trail present
Offline tablet support

Cost Structure

Contact sales
Integrations minimal
Designed for waivers

Support & Compliance

Basic support
No HIPAA
Intended for consumer waivers

Signaturit

★4.1/5 (G2)

Capabilities

eIDAS support
Salesforce connector
Standard eSign flows

Cost Structure

Contact sales
Region-focused pricing
QES available

Support & Compliance

eIDAS and QES
European compliance focus
Limited HIPAA focus

SignRequest

★4.3/5 (G2)

Capabilities

Signing links
Bulk invites
API integration

Cost Structure

Free tier available
Business pricing varies
Contact for enterprise

Support & Compliance

Standard support
Audit trail available
Basic security

SignEasy

★4.4/5 (G2)

Capabilities

Mobile-first signing
In-person signing
Template support

Cost Structure

Contact sales
Per-user plans
Mobile-focused pricing

Support & Compliance

24/7 support on paid plans
Audit trail available
Basic compliance controls

Signable

★4.2/5 (G2)

Capabilities

API integration
Document merging
Template library

Cost Structure

Contact sales
Starter plans available
Pay-as-you-go options

Support & Compliance

Audit trail included
Basic security
Simple onboarding

PDCFlow

★4.0/5 (G2)

Capabilities

Pre-fill capabilities
Create signing links
Payment collection

Cost Structure

Contact sales
Integration pricing
Custom plans

Support & Compliance

Standard support
Audit trail present
Industry-focused

FormSwift

★3.9/5 (G2)

Capabilities

API integration
Form library 500+
Audit trail

Cost Structure

Business plan $39.99
Monthly subscription
No mobile app

Support & Compliance

Email support
Basic audit trail
No HIPAA

Sureh Balasubramanian,

CEO at LiveHive

«I was closing another deal and had an outstanding quote already sent through DocuSign (I was trialing them) before we got connected. Sales VP was ready to sign the quote but was having trouble signing via DocuSign from his United WiFi — he was on a plane to Boston and would have been too late if I had to wait till he landed. I resent it to him via signNow and Voila! I had my signed contract in 30 mins! Great job signNow!»

Kodi-Marie Evans,

Director of NetSuite Operations at Xerox

«signNow provides us with the flexibility needed to get the right signatures on the right documents, in the right formats, based on our integration with NetSuite. This flexibility assists us with reducing our turnaround time on signatures so that we can get to the business of doing business. signNow is an amazing company with first-rate customer service.»

Jake Schroeder,

Vice President at The Benefits Store

«We found signNow to be better priced and exactly the solution we needed. signNow has significantly lowered our enrollment completion process by a day or two depending on the member.»

Dionte' Bryant,

Software Development Engineer

«The signature has become extremely simple to create. Customer care is additionally quite simple and also incorporating fields is super easy. We put it to use for all sorts of contracts. Custom contracts can be simple to operate, but we primarily work with them to send out the very same agreement template to almost all the clients of ours.»