Electronic notation and signed records are legally binding under ESIGN and UETA when signer intent is clear, consent is present, and records are retained. Use signNow when closing remote sales contracts or collecting employee onboarding signatures at scale. The platform supports audit trails, authentication options, and HIPAA protections (BAA required) to meet regulated workflow needs.
signNow runs on modern web browsers, native mobile apps, and via API integrations so users can sign and manage documents wherever they work.
Bulk send allows you to deliver the same document to many recipients with individualized fields. In practice, send a single offer letter to hundreds of candidates, track responses centrally, and automatically archive completions; bulk send is included on Business Premium plans and speeds large-scale signature requests while preserving individual audit trails and signer records.
Advanced signer authentication supports two-factor methods, passcodes, and role-based access. For higher-risk documents, require SMS or knowledge-based checks to verify identity before permitting signing. This reduces repudiation risk and provides stronger evidence that the intended signer executed the document under the correct conditions.
Comprehensive audit trails record timestamps, IP addresses, and actions taken on a document. Each signed file contains an immutable history that demonstrates how the document progressed, who completed which fields, and the precise moment of signature, which is useful for compliance, internal review, and dispute resolution.
Full API access and prebuilt connectors let you embed eSign flows into CRMs and ERPs. Use the API to create templates, send signature requests programmatically, retrieve signed PDFs, and push completed documents into cloud storage or downstream systems for automation and reporting.
Native mobile apps let field teams sign documents offline and sync when connected. Real estate agents, service technicians, and sales reps can collect signatures on-site, attach photos or notes, and automatically upload completed documents when back online for faster cycle times.
Integrated payment requests and form capabilities allow signature and payment collection in a single workflow. Attach payment fields to agreements or invoices so customers can authorize and pay at signing, reducing follow-up and accelerating revenue recognition.
Drag-and-drop signature fields indicate exactly where a signer must apply their eSignature, capturing acceptance with a timestamp and linking the action to the signer's identity and audit trail for legal validity and recordkeeping.
Initial and date fields are used to notate reviewer approvals on specific pages or clauses; these fields record signer input and provide granular evidence of who acknowledged particular sections and when.
Templates let you predefine field placement and instructions for recurring documents such as NDAs and contracts, ensuring consistent notation across instances and reducing setup time when sending signature requests.
Conditional logic shows or hides fields based on previous answers, which helps ensure signers complete only relevant sections and preserves clear notation of required inputs when certain conditions apply.
| Feature | Value |
|---|---|
| Signing Order | Sequential |
| Authentication Method | Email or SMS |
| Reminder Frequency | 48 hours |
| Document Retention | Seven years |
| Archive Location | Encrypted cloud |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $8/user/mo | $13/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varied trial options | Varied trial options | Varied trial options | Varied trial options |
| Bulk Send | Yes, Business Premium | Varied by plan | Varied by plan | Varied by plan | Varied by plan |
| Audit Trail | Included, detailed | Included | Included | Included | Included |
| HIPAA Compliant | Yes, BAA required | Varied by plan | Varied by plan | Varied by plan | Varied by plan |
| Envelope Cap | No cap | 100 envelopes/year | No cap | No cap | No cap |
Optica Ventures implemented signNow to move investment paperwork online and simplify customer signing
Resulting in faster closings and clearer audit records for compliance and review.
Martin Properties replaced paper lease signings with signNow mobile workflows and offline signing for field agents
Leading to fully documented leases returned faster and fewer in-person appointments required.
Organizations choose signNow to standardize signature notation, improve turnaround, and maintain defensible records across departments while integrating with existing systems.
An HR Manager uses signNow to prepare offer letters, onboarding checklists, and policy acknowledgments. They create templates with signature and initial fields, set signer order for approvals, and store completed records for audits while ensuring authentication matches company policy.
An IT Administrator configures signNow integrations, enforces SSO, manages user permissions, and oversees retention and storage settings. They ensure API keys are secured, set organization-wide workflows, and monitor access to audit trails for compliance reporting.