Where Do I Find My Electronic Signature — signNow Guide

TL;DR

Find and use your electronic signature in signNow by opening the document in the editor, selecting the Signature field, and saving a reusable signature profile. signNow supports web, mobile, and API-based signing with audit trails, TLS and AES-256 encryption, and U.S. legal compliance under ESIGN and UETA. For account-level management, check the user profile and signature settings, or use the signNow API to provision signatures programmatically.

What an electronic signature is

An electronic signature is a digital way to show agreement on a document, similar to writing your name on paper but done online. It proves who approved the document and when, using a signature image, typed name, or cryptographic authentication. In signNow, an eSignature can be created and stored in your account profile, placed into documents via the editor, and used to eSign forms, contracts, and agreements while keeping a full Audit Trail for verification and legal purposes under ESIGN and UETA.

Legal validity and practical uses

Electronic signatures meet U.S. legal standards under ESIGN and UETA, and signNow provides compliant workflows and auditable records. Use signNow when closing remote sales contracts or collecting employee onboarding signatures at scale.

Who typically uses eSignatures

Organizations across real estate, healthcare, finance, legal, and education adopt eSignatures to speed approvals and reduce paper handling.

• Real Estate professionals use eSignatures for leases, offers, and closing documents to accelerate deal flow and remote closings.
• Healthcare teams use eSignatures with HIPAA controls and BAAs to collect patient consents and intake forms securely and quickly.
• Finance and legal departments use eSignatures for contracts, tax forms, and approvals to preserve audit records and speed turnaround.

Many teams prefer signNow for its balance of security, integrations with everyday tools, and straightforward setup.

Typical user profiles

IT Administrator

IT Administrators configure SSO, user provisioning, and security settings in signNow. They manage API keys, enforce authentication policies, and integrate signNow with enterprise systems such as Salesforce, NetSuite, or Box to ensure secure, compliant signing workflows for the organization.

Legal Counsel

Legal Counsel reviews templates, ensures contract templates meet compliance requirements, and oversees retention and Audit Trail policies. They rely on signNow’s ESIGN, UETA, and 21 CFR Part 11 features to validate enforceability and to support dispute resolution.

Security and compliance summary

Encryption in transit: TLS 1.2 and TLS 1.3

Encryption at rest: AES-256 encryption

HIPAA support: Yes, BAA required

Regulatory standards: ESIGN and UETA compliant

Certifications available: SOC 2 Type II, ISO 27001

Accessibility: WCAG 2.0 Level AA

Real-world examples with signNow

Two customer stories illustrate how signNow helps teams finish documents faster and with clear audit records.

Case Study 1

Brian Fitzgibbons, COO at Optica Ventures LLC, adopted signNow to simplify customer signatures

• The interface is simple to use and reduces customer friction
• It improved turnaround and lowered administrative time

Resulting in faster deal execution and higher customer satisfaction.

Case Study 2

Kodi-Marie Evans, Director of NetSuite Operations at Xerox, integrated signNow with NetSuite

• The integration automated document routing and signature collection
• It reduced manual file handling and reconciliations

Leading to more consistent processing and fewer signature delays.

Quick steps to locate your eSignature

Follow these clear actions in signNow to find, create, and use your electronic signature for a document or template.

• 01
  Sign in: Log into your signNow account using your email and configured authentication method to access documents.
• 02
  Open document: Upload or open the target PDF in the signNow editor to prepare fields for signing.
• 03
  Add signature field: Drag the Signature field onto the document where you need to sign, then click it to add your signature.
• 04
  Select saved signature: Choose an existing saved signature profile or create a new one, then apply and save the document.

How the signing flow works

A typical signNow signing flow moves from document prep to signing and secure storage, supporting web, mobile, and API calls.

• Upload document: Import PDFs from local storage or connected cloud drives to the signNow editor.
• Prepare fields: Add signature, date, and text fields for each participant in the document editor.
• Send for signature: Enter signer emails, set signing order, and send the signature request via signNow.
• Store securely: Signed documents are saved with an Audit Trail and encrypted storage for retrieval and compliance.

Core signNow features for signatures

signNow offers a compact set of capabilities that cover document preparation, signing, authentication, and storage for standard business needs.

Fill and sign

Use fillable fields to complete forms online, add signatures or initials, and save reusable templates for consistent, repeatable document handling across teams and transactions.

Bulk send

Send one document to many recipients with bulk send functionality on Business Premium to collect multiple signatures efficiently and track completion status across large recipient lists.

Authentication

Configure signer authentication using email verification, two-factor options, and advanced methods available on Enterprise to ensure signer identity and reduce risk.

Audit Trail

Every signed document includes a tamper-evident Audit Trail showing timestamps, IP addresses, and signer actions to support legal validity and internal recordkeeping.

Additional signNow capabilities and integrations

Beyond core signing, signNow supports integrations, API access, advanced fields, and deployment options that fit larger workflows and automation needs.

API access

Full REST API enables document creation, sending, and signature retrieval programmatically to integrate eSignature into custom applications and backend systems securely.

CRM integrations

Prebuilt connectors for Salesforce, Microsoft Dynamics, and NetSuite let teams generate and send documents directly from CRM records for faster sales and service workflows.

Cloud storage

Connectors for Google Drive, Box, and Egnyte synchronize templates and signed documents with existing cloud repositories for centralized file management.

Conditional fields

Create dynamic forms with conditional logic and formula fields on Enterprise to collect data only when relevant, reducing errors and simplifying completion.

Mobile apps

iOS and Android apps let signers view and sign documents on the go, with offline signing support that syncs when a connection is restored.

Payments

Collect payments during signing in supported plans to combine approvals with payment capture for invoices and service agreements.

Best practices for managing eSignatures

Follow these practical tips to keep eSignature workflows secure, auditable, and efficient when using signNow across teams.

Use templates for consistency

Create and manage reusable templates in signNow for frequently used agreements to standardize language, reduce errors, and speed document creation while ensuring consistent placement of required fields.

Enable signer authentication

Require email verification or two-factor authentication for sensitive documents to better verify signer identity and reduce the risk of unauthorized approvals or disputes.

Keep an audit-first approach

Preserve full Audit Trails and version history for all signed documents and attach necessary metadata to support regulatory compliance and internal recordkeeping requirements.

Train users and document owners

Provide brief training and checklists for creators and signers to ensure correct field placement, proper signer order, and adherence to retention policies within signNow.

Where and how you can access signNow

Access signNow via modern web browsers, native mobile apps for iOS and Android, or the REST API for automated workflows.

• Web browsers: Chrome, Edge, Firefox supported
• Mobile apps: iOS and Android apps
• API access: RESTful API endpoints

For enterprise deployments, use SSO and the API to provision users and connect signNow to CRM, ERP, and cloud storage systems for centralized access and governance.

Typical workflow settings

Recommended default configurations in signNow help balance security and efficiency when setting up document circulation and signature collection.

Setting Name	Configuration
Signer order	Sequential signing
Authentication method	Email verification
Reminder frequency	48 hours
Document retention	7 years
Audit logging	Enabled

Pricing and feature comparison (data as of May 20, 2026)

A concise comparison of starting prices and key capabilities for signNow and major competitors, based on published plans and features.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo, annual billing	$8/user/mo, annual billing	$13/user/mo, annual billing	$19/user/mo, annual billing	$15/user/mo, annual billing
Free Trial	7-day free trial, no card	Yes, trial available	Yes, trial available	Yes, trial available	Yes, trial available
Bulk Send	Yes, bulk send on Premium	Available on higher plans	Available on enterprise plans	Yes, bulk send available	Available on paid plans
Audit Trail	Yes, full audit trail	Yes, detailed audit trail	Yes, audit logs included	Yes, audit trail available	Yes, audit history included
HIPAA Compliant	Yes, BAA required	Yes, BAA available	Yes, BAA available	Varies by plan	Yes, BAA available
Envelope Cap	No envelope cap	100 envelopes/user/year	No public cap noted	No public cap noted	No public cap noted

Feature availability at a glance

Quick yes/no and concise details comparing signNow with two widely used competitors for common enterprise capabilities.

Feature	signNow	DocuSign	Adobe Sign
Audit Trail Availability
API / Developer Tools	full rest api	full rest api	full rest api
SSO Support	yes, sso available	yes, sso available	yes, sso available
Bulk Send Capacity	unlimited	limited	varies

How to complete and manage signed documents

Detailed tasks for managing a completed eSignature lifecycle in signNow, from retrieval to retention and audit.

01

Retrieve document:

Open Documents, search by name or signer to locate files quickly.

02

Verify Audit Trail:

View the Audit Trail tab to confirm signer timestamps and IP addresses.

03

Download copy:

Use the download option to save a PDF with embedded Audit Trail.

04

Share securely:

Generate secure links with expiration or share to cloud storage.

05

Apply retention:

Tag documents with retention policy for compliance-driven storage.

06

Revoke or void:

Use the void option to cancel a signature transaction when necessary.

FAQs and troubleshooting

Common questions about finding and using your electronic signature in signNow, with concise troubleshooting guidance for typical issues.

• How do I change my saved signature?
  Open your account profile in signNow, go to Signature settings, and either edit or create a new signature profile. Save the new signature; documents you edit thereafter will show the new signature option for selection.
• I cannot see the Signature field in editor
  Ensure you are in the document editor view with editing permissions. If missing, confirm your user role allows field placement or contact an admin to grant document edit rights in signNow.
• A signer says they can't sign on mobile
  Advise the signer to update the signNow mobile app or use a supported browser. If offline signing is needed, instruct them to use the app to sign while offline and allow it to sync when online again.
• How to confirm the signature is legally valid
  Check the Audit Trail and signer authentication method used. signNow’s ESIGN and UETA compliance, plus stored metadata like timestamps, support enforceability in most U.S. contexts.
• What to do if a document was signed by the wrong person
  Void the signed document in signNow to prevent further reliance, create a corrected version, and resend for signatures with stricter authentication settings.
• Where can admins find API logs and usage
  Enterprise admins can review API usage and activity logs in the admin console or via the signNow API dashboard for monitoring and troubleshooting integrations.